Selecting Document Views In Microsoft Office Word

The document window gives you an option to displays your documents in four different perspectives. Changing to a certain view option does not effect the document contents in any way and only shows you different layouts for your document. These options are:
Normal View
Web Layout View
Print Layout View
Outline View

You can select these options from the View Menu or by clicking their respective icons placed on the leftmost section of the horizontal scroll bar as shown in image below

Normal View
Work in normal view for typing, editing, and formatting text. Normal view shows text formatting but simplifies the layout of the layout of the page so that you can type and edit quickly.

Web Layout View
Work in web layout view when you are creating a  web page or a document that is viewed on the screen. In web layout view, you can see backgrounds, text is wrapped to fit the window, and graphics are positioned just as they are in a web browsr.

Print Layout View
Work in print layout view to see how text, graphics, and other elements will be positioned on the printed page. This view is useful for editing headers and footers, for adjusting margins, and for working with columns and drawing objects. This option gives you the exact layout of your final document. 

Outline View 
Work in outline view to look at the structure of document and to move, copy, and reorganize text by dragging headings. In outline view, you can collapse a document to see only the main headings, or you can expand it to see all headings and even body text. Outline view also makes it easy to work with 'master document'. A master document make it easier to organize and maintain a long document, such as multi part report or a book with chapters. In outline view, page boundaries, headers and footers, graphics, and backgrounds do not appear. 

Undo and Redo Command

In the Process of editing a document you will find moments when you accidentally perform an unwanted action. For such event Word gives you the choice of two commands: Undo and Redo. Word gives you three methods to undo or redo the most recent action:

1. Click the Undo button or Redo button on the standard toolbar. To undo or redo multiple actions, first click the arrow beside either the Undo or Redo button to display a list of previous actions. Then click or drag to select the action that you want to undo or redo.

2. Choose Undo or Redo from the Edit Menu.

3. Enter the shortcut Keys for Undo (Ctrl+Z) or Redo (Ctrl+Y) commands.

Certain actions cannot be undone after they are executed, such as saving or printing a document.

The Status Bar in Microsoft Office, Word

This is located at the bottom of the application window and gives information regarding the status of the document and the task you are currently performing.

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The left part of the bar shows information relative to the insertion point position in the document. It display the current page number, section number and current page number followed by a slash and total number of pages in the document. The next portion shows the precise location of the insertion point, i.e., inches from the top margin, line number starting from the top most line in the page, and the column number based on the number of characters. The last section shows when certain Word modes and features are activated. For Example, When you press the insert button on the keyboard, the OVR mode is highlighted. The mode made the characters you type to replace the characters to the right of the insertion point. Double Clicking these modes can make them active and inactive.

The Scroll Bar in Microsoft Office Word

Scroll bars, like in any other program windows, help in viewing a document that takes up more space than the document window view area. This may happen if document has more than one page or the zoom size for viewing large enough. The single up and down arrow in the vertical scroll bar make the document scroll one line in the direction of the arrow as they are clicked with the mouse. The box within the scroll bar indicates the position of the insertion point to the top of the previous page, and the down one move it to the top of the next page. The icon

in the middle of the double-headed arrows is the 'Select Browser Object' Option Button. It gives you different options to place the insertion point according to the browse setting you choose. These include browse by page ( this selection is by default) , end note, footnote, section, table, graphic, headings, etc.

The Ruler in MS Word

The Horizontal ruler, as shown in image below

 

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is placed across the top of the document window. It gives quick mouse access for changing paragraph indents, adjusting  margins, setting tab stops, and changing width of columns. To display or hide the ruler. click View menu and then click Ruler.

The ruler shows the available text area, indent markers and tab settings. It show any applied settings as you move the insertion point through your document.

Microsoft Office, Word Toolbars

Toolbars are set of icons that let you access several of the most common Word commands with a click of mouse button without needing to go into any of the menus. The Standard and Formating toolbars are display just below the menu bar by default. Other toolbars can be displayed by choosing them from the toolbar submenu in the VIEW  menu list. The selected toolbar icons, like changing their size, colour, hiding tool tips, and also creating your own customized toolbar collection.

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General MS Word Toolbars

When you display other toolbars, they either appear stacked in the order you display them or float on screen like small windows. Toolbars when stacked under the Menu bar are termed as 'anchored' , and while appearing as small windows are called 'floating' toolbars.An anchor toolbar can be changed into a floating one and vice versa. To displayed. You can also double click  the background of a toolbar to change it to the background of the toolbar to change it to the floating state. To anchor a toolbar, drag it just below the menu bar or double click in the background of the toolbar or title bar.

Dialogue Boxes

A dialogue box is a small windows that opens up in the main application windows when certain command are intiated. Typically , choosing a command in a menu or a button followed by an ellipsis (....) display a dialogue box. A dialogue box offer a variety of choices related to the command that was chosen. These choices are further accessible buttons and tabs. Tabs show sets of related options and are graphically shown as file folders in the dialogue window.Checking each tab display a set of each commands that are related to the main command. This help in organizing and accessing different options related to a command.In a dialogue box, if a label for a setting, group of setting or a button is grayed out, it that that setting option is not available. Available setting setting have black text labels. After settings the different option for a command in a dialogue box, it is necessary to click OK button to apply the changes, or cancel button to exit the dialogue box without applying the settings. When inside a dialogue box, windows does not let you access any other parts of the main application window unless the open dialogue box is first closed by either choosing OK or Cancel. This inaccessibility is reminded by a short beep.

Opening Microosft Word Documents As Read-Only and As a Copy

To Open a document as a read-only or open as a copy the following steps are involved.
1. Click file menu Open or Press Ctrl+O from the keyboard or click on open icon on standard toolbar.
2. Open Dialogue box will be appear.
3. Choose the location or look in folder where the file is stored.
4. Select the name of the file from the file list or type the name of the file in file name box or Double click on file.
5. Give the type of the document in file of type box.
6. Click open Command and setting button.

7. The desired document will be open as read-only or open as a copy.

Opening Documents MS word

Here are Some General Ways for opening word documents.
From file Menu
1. Click File Menu.
2. Click Open Sub Menu.

3. Open Dialogue Box will be appear.
4. Choose the location or look in folder where the file is stored.
5. Select the name of the file from the file list or type the name of the file in file name box or Double click on file.
6. Give the type of the document in file of type box.
7. Click open button
8. The desired document will be open.

From Toolbar
1. Click open tool   on the standard toolbar.

2. Open Dialogue Box will be appear.

3. Choose the location or look in folder where the file is stored.
4. Select the name of the file from the file list or type the name of the file in file name box or Double click on file.
5. Give the type of the document in file of type box.
6. Click open button
7. The desired document will be open.

Thorough Keyboard Shortcut key
1. Press Ctrl+O from the keyboard .

2. Open Dialogue Box will be appear.
3. Choose the location or look in folder where the file is stored.
4. Select the name of the file from the file list or type the name of the file in file name box or Double click on file.
5. Give the type of the document in file of type box.
6. Click open button
7. The desired document will be open.

Saving Documents of Microsoft Word

There are different ways to save documents.
From File Menu
1.Click File Menu
2. Click Save Sub menu

3. Save As Dialogue box will be appear

4. Choose the location or give the name of the folder where you want to save
5. Type the name of file in File name box
6. Give the Type of document in save as type box
7. Click save button
8. The desired document will be save. The extension of Word document is   .DOC

From Tool Bar
1. Click Save Button on Standard Toolbar

2. Save As dialogue box will be appear
3. Choose the location or give the name of the folder where you want to save
4. Type the name of file in File name box
5.Click save button
6.The desired document will be save
 Note : If document already saved and you click on save Button on standard Toolbar then document saved on its default location where you have already saved.(In this case no dialogue box  will be appear)

Through Keyboard
1. Press Ctrl+S from the Keyboard
2. Save As dialogue box will be appear
3. Choose the location or give the name of the folder where you want to save
4. Type the name of file in File name box
5. Give the Type of document in save as type box
6. Click save button
7. The desired document will be save.
 Note : If document already saved and you press Ctrl+S from Keyboard then document saved on its default location where you have already saved.(In this case no dialogue box  will be appear)